• Introduction to Document Management

A document management system (DMS) is a system (based on computer programs in the case of the management of digital documents) used to track, manage and store documents and reduce paper. Most are capable of keeping a record of the various versions created and modified by different users (history tracking).

  • Why Volume™ cannot be compared to any other document management system on the market

Volume™ is a non-index document management systems. Documents are files by dragging and dropping, not numbering & indexing.

With Volume™ documents are viewed and read in Volume in a HD graphics (tiff) clear as paper.

With Volume™ you can find documents faster

With Volume™ you don’t change your work process. You continue to work the way you always have. Volume mirrors your processes electronically.

Volume™ is the simplest document management system to implement with a very short set up process easily managed with support from our competent team

Volume™ integrates fully with Microsoft suite of programs allowing you to streamline your operations and improve back office efficiency.

Save more time with non-index searches.

Volume™ is exceptionally user friendly – you don’t need to invest in a large change management and retraining programs as with other systems

Volume™ protects intellectual capital – all files, including emails, attachments, scanned and printed images are stored in a secure password protected database. With the introduction on POPI – this is a major advantage.

Volume™ is versatile – all types of digital files can be stored, sound files, pictures, videos and the like.

Volume™ has exceptional compression qualities maintaining as small a database as possible.

Volume™ improves productivity – user level security, audit trails, word search, secure recycle bin ensures tight control over all documents within the database and provides immediate access to archived files.

Volume™ meets regulatory compliance.

With Volume™ documentation can no longer be misplaced, misfiled or destroyed.

Volume™ can fully automate storage of emails.

Volume™ is FSA auditing and tracking compliant.

Volume™ has OCR Technology automatically identifies words within the documents and indexes making searches quick, slick and easy. Fool proof search engine style technology that retrieves your document fast.

You can securely download files onto a memory stick with an expiry date and password protected / offline access to documents.

There are no external files to database. Files are held internally with no need for external files resulting in the highest security levels for your information and data compliance.

Transform your filing system from paper to digital today!

Some Volume Clients